cybersecurity
Managed Email Security Services
Stop threats, phishing and impersonization
What are managed email security services?
Managed email security services is a service that is designed to protect an organization’s email system like Microsoft Office 365 from cyber threats.
These services combine monitoring and administration of technologies provided by third-party providers who specialize in email security at the highest level.
The providers use advanced technologies to detect and prevent email-based threats before they can cause any damage to the organization’s systems or data.
How do managed email security services work?
Organizations outsource email security functions to a third-party provider like Exeo, who then offers a comprehensive solution to protect the organization’s email communications from threats.
When you hire a managed email security provider, their first step is to assess your organization’s existing email security posture. This may involve analyzing email traffic patterns, identifying any vulnerabilities or gaps in the current security infrastructure, and determining the risk profile.
Once this assessment is complete, the email security service providers will work with the client to design a customized email security solution that meets specific needs.
The provider will also offer ongoing monitoring and management of the email security infrastructure, ensuring that it is up to date and effective in detecting and blocking email-based threats. This may involve analyzing email traffic patterns, monitoring security logs, and providing real-time alerts and notifications of any security incidents.
In addition to technical solutions, managed email security services may also involve providing training to users on how to recognize and avoid email-based threats.
The benefits of using a managed email security service
Email is a crucial communication tool for many businesses, as it enables them to transact with customers, suppliers, partners, regulators, colleagues at work, and other stakeholders. With such important uses, a significant amount of confidential business data is transmitted through email.
Unfortunately, cybercriminals are well aware of this fact, and target email as a gateway to infiltrate businesses.
Therefore, it is important to use a smart solution to stop the cybercriminals from exploiting email to compromise your IT network.
A managed email security service is the best option because it focuses entirely on securing your email communication.
A managed email security service offers a superior level of threat detection and prevention capabilities that surpass the conventional email security solutions. These capabilities include comprehensive threat responses to sophisticated email threats.
Also, managed email security service providers work with many businesses across diverse industries, so they understand the weaknesses that attackers often exploit. They are also investing constantly in tools and experts, equipping them with the most efficient protection ecosystem against corporate email threats.
A managed email security service provides a centralized management console that allows administrators to control and manage email security policies, user accounts, and other settings from a single source.
This simplifies the management process and reduces the complexity of managing multiple email security solutions.
Many industries and regions have specific regulations regarding the protection of sensitive data, including email communication. Managed email security services help organizations comply with these regulations by implementing policies for compliant email usage.
The service provider will work with your organization to ensure that email communications and data storage are in compliance with applicable regulations.
A managed email service monitors global threats and trends, and uses this information to improve email security. This is an effective way to protect organizations from new and evolving threats.
This is all about ensuring that email communications are always available even in the event of an outage or disaster. The service provider stores email data in secure offsite locations and provides redundant email servers, ensuring that email communications can continue uninterrupted even in the event of an outage or disaster.
Managed email security services offer 24/7 monitoring for both inbound and outbound emails. Any malicious communication is blocked and analyzed.
Regular reviews are conducted on policies, configurations, attack types, and attack frequency. Using these evaluations, suitable recommendations are provided to help implement proactive protection.
Managed email security services are typically more cost-effective than building an in-house email security solution. They offer a range of affordable pricing plans that can be tailored to the specific needs of the organization.
What types of email threats are covered by managed email security services?
1. Spam
Spam emails are unsolicited messages that are sent to a large number of recipients with the intention of promoting a product or service.
These emails are usually sent in bulk and can include offers for products or services, fake job offers, etc. The term "spam" is derived from the famous Monty Python sketch in which the word is repeated ad nauseam, reflecting the annoyance and repetitiveness of these types of emails. Spam emails are generally considered to be a nuisance.
2 .Spear-phishing
These are targeted phishing attacks that are customized for a specific individual or group of individuals.
The attacker first conducts research on the target to gather information about the individual or organization, such as their name, job title, and email address.
Spear-phishing attacks can be extremely effective because they are highly targeted and personalized, making it more difficult for the victim to detect that the email is fraudulent.
3 .Malware
Malware is software that is designed to cause harm to a computer system. These type of threats can be executed via email through a variety of methods, including:
-Email attachments: Cybercriminals may use a file type that is commonly used, such as a Word document or a PDF, and hide the malware inside the attachment.
-Links to malicious websites: Cybercriminals can also include links to malicious websites in emails. When a victim clicks on the link, they are redirected to the website, which can then download malware onto their computer.
4. Spoofing
Spoofing is the act of impersonating a legitimate sender in order to trick the recipient into opening an email.
These are the common methods that cybercriminals can use to execute email spoofing attacks:
-SMTP (Simple Mail Transfer Protocol) spoofing: Cybercriminals use a fake SMTP server to send an email message with a forged "From" address. This technique is often used to bypass spam filters.
-IP spoofing: The email appears like it’s coming from a legitimate source by changing the IP address of the sender in the email header.
Domain: A domain name that is similar to a legitimate domain name is used to make it appear that the email is coming from a legitimate source. For example, they might use "microsoft-support.com" instead of "microsoft.com".
5. Email bombs
This is a type of DoS (denial of service) attack where an attacker sends a large number of emails to overwhelm the recipient's email server.
In the past when there were no sophisticated tools, the attackers would manually send a large number of emails to the target's email address using multiple email accounts. Modern email bombs are executed through a script or tool that automates the sending of a large number of emails. The automation means that the attackers can successfully send a massive number of emails in a short period of time.
6. Man-in-the-middle
These attacks involve an attacker intercepting communications between two parties to steal information.
The attacker first gains access to the victim's email account or email server. They may do this by exploiting vulnerabilities in the email software, stealing login credentials through phishing attacks, or using other tactics.
Once the attacker has gained access, they will then intercept email messages being sent between the victim and their intended recipient. This can be done by redirecting the email traffic through a server controlled by the attacker or by using other techniques to intercept the messages in transit.
With access to the email messages, the attacker can then modify or read the contents of the email messages, including sensitive information such as login credentials, financial data, or personal information. The attacker can also use this access to carry out further attacks, such as phishing attacks or malware distribution, to compromise additional systems or steal more data.
7. Ransomware
Ransomware is a type of malware that encrypts data on a victim's computer or network and demands payment in exchange for the decryption key.
The email may be designed to look legitimate and may often be disguised as a message from a trusted source or an important organization.
The malicious attachment or link in the email will typically contain code that, when executed, encrypts the victim's files and demands a ransom payment in exchange for the decryption key. Once the files are encrypted, the victim is unable to access them, and they may be permanently lost if the ransom is not paid.
8. Zero-day attacks
Zero-day attacks exploit vulnerabilities in software before a patch or update is available.
The attackers create a new and previously unknown vulnerability or exploit in an email client or application, and then craft an email containing an attachment or link that takes advantage of this vulnerability.
When a user clicks on the attachment or link, the exploit is triggered, and the attacker gains unauthorized access to the user's system or data. The attacker can then carry out various malicious activities such as stealing sensitive information, installing malware, or taking control of the user's system.
Zero-day attacks are particularly dangerous because they are often not detected by traditional email security solutions that rely on known signatures or patterns of attack.
managed security services
Protect your business with our email security services
EXEO offers an advanced managed email security service that intelligently identifies, analyzes and blocks even the most sophisticated email threats before they can infiltrate your corporate inboxes. With this, we’ll help you defeat even the most advanced email attacks.
Why does email security matter now more than ever?
There is a growing trend that should worry you: Cybercriminals are increasingly targeting people as the entry point, rather than infrastructure as it were. And what is the most accessible means of reaching people? Through email. In fact, several reports have pointed out that over 90% of modern cyber attacks start with email. It’s the number one attack vector for cyber criminals.
With the criminals unleashing new attacks on a daily basis, your business email system surely needs TOTAL protection now more than ever. After all, the consequences of a breach could be catastrophic, both for your business and for your customers.
An innovative approach to email security is what EXEO brings to these dangers. Our 24/7 Managed Services and Managed Security Centre is accessible to all clients every day of the year, guaranteeing optimal email protection.
We place a high priority on adhering to strict data security standards, which is demonstrated by our earned certifications such as ISO 27001, ISO 27017, ISO 27701, and SOC-2 Type 2.
What technology powers our email security service?
As managed email security service provider, we are working with technology from Mimecast to power our service.
The advanced managed email security services that we offer include:
- Multi-layer spam filtering
- Encryption
- Email continuity
- Email archiving
- Real-time threat detection and response
- Email security awareness training
- Data leakage prevention
- Reporting and analytics
- Secure email gateways
Our team will collaborate with you to establish the best-in-class managed email security solution for your organization, then execute and oversee it round the clock.
