Google is introducing the ability to set an “expiry date” for specific user access to files in Google Drive, Docs, Sheets, and Slides, to keep their organization’s information safe in situations where third-party vendors have access to your organization’s data.
Businesses today don’t operate in isolation; employees work with other businesses as well and often on a temporary basis.
For project based jobs, lasting let’s say three months. To get the job done, you need to view a spreadsheet that might have all the contacts your employees. Following this launch, you’ll be able to share your employees list in Sheets with the third party contractor, giving him the view access only (can’t edit anything), and set that access to expire when his contract does (in three months). If the he attempts to open the spreadsheet after the expiration date has passed, he’ll be denied access.
This functionality, coupled with the Information Rights Management (IRM) features with the ability to disable the options to download, print and copy files from Drive, should significantly increase the security of your organization’s documents and information.
This new update will only allow you to set expiration dates for users with comment or view access but you will not be able to set expiration dates for file owners or users with edit access.
According to Google, the feature will roll out gradually over the course of two to three months. However you might not see the feature in your domains until mid- to late Q2 2016. And the impact will be to all end users.
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