Find out which are your biggest files in Google Drive!

 

Google Drive Logo

Is your Google Drive quota full? You desperately need to delete big files? Here’s a quick tip!

With this simple tip you can see the size of the files in your Google Drive, allowing you to identify which files are taking up the most amount of space.

 

Google Drive Storage

To bring up your list of files in size order, go to Google Drive and on the bottom left hand side you will see ‘GB used’. Hover over this and in the pop up click Drive.

Or simply click this URL: https://drive.google.com/drive/quota. Taking you straight to your files.

Google Drive Extra tip:

Google Drive enables the storage and sharing of files within traditional folder hierarchies and the ability to locate folders and files via traditional navigation methods (e.g. clicking down through a folder hierarchy).

However it is often quicker to utilise the tremendous search facilities baked into Google Drive. Simple one or two keyword searches often surface the most relevant files immediately.

 

Searching for Files

To narrow your search results click on the down arrow to the right of the search box to open a dropdown that will allow you to narrow your search by File type, Opens with and Ownership.

You can also optionally check the Search domain name box to widen your search to all items shared to you even if not added to your My Drive.

To include search operators and build a more advanced search, take a look at the table below.

Advanced search options:

OperatorActionExample
“search term “Exact words within the quote marks“marketing project” Document name or contents include the exact term marketing project
ORFiles that include at least one of the wordsproject OR marketing Document name or contents include one of project or marketing
ANDFiles that include both of the wordsproject AND marketing Document name or contents include both project and marketing
Does not include, can be used in front of any operator to search for the negative ie is not a folder would be -type:folder-sales -type:folder Document name or contents do not include the term sales and search will ignore folders
from:Files shared by a personfrom:hello[at]gappstips.com Files shared by hello[at]gappstips.com
to:Files shared with a personto:hello[at]gappstips.com Files shared with hello[at]gappstips.com
owner:Files owned by a personowner:hello[at]gappstips.com Files owned by hello[at]gappstips.com
is:starredItems marked with a staris:starred Files that have been starred.
type:Search for document types – document, spreadsheet, presentation, drawing, image, video, pdftype:pdf Finds all pdf files
before:YYYY-MM-DD after:YYYY-MM-DDFiles modified before and/or after the entered date – ie search between a set of datesbefore:2012-10-12 after:2012-10-08 Files modified between the 8th and 12th October 2012
title:Search by title of the file or document (combine with ” ” to perform exact title search)title:”google apps tips” Files with the title including the exact phrase google apps tips

Stay tuned for more Google Tips & News!

 

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Re-Architect

This methodology requires the most effort to implement but it results in the most optimised recurring cost and will provide the best scalability for apps. This involves re-adapting the code of applications and the heavy use of SAAS solutions in order to replace existing hosted applications.

Re-Platform

This method utilizes the power of  PAAS services, like transferring a database to an as-a-service model,  the use of containers for some apps or the use of network/security functions as a service. Greater scalability and lower cost of operation is achieved.

Re-Host (Lift & Shift)

the migration of workloads from  to the cloud without changing the architecture. Machines get to keep their  OS and apps. This is the quickest and easy way to migrate, but since its  utilising IAAS, its is also the most expensive on the long term.